Job Title: Data Management Associate Vacancy Notice: VA/BGDCO/FTA/043/2019 Position Number PN 10032806, PN 10032807
Location: Cox's Bazar Position Grade: General Service and Closing Date: 2019-12-11
Organizational Context

The Data Management Associate(DMA) will function under the direct supervision of the Operations DataManagement Officer and overall to the Senior Identity Management andRegistration Officer within the Protection Section in Cox’s Bazar. Theincumbent is a key technical national staff that supports UNHCR in themanagement of personal data of persons of concern and of the core PopulationRegistration and Identity Management Ecosystems (PRIMES) applications. Theincumbent will initially support the office in transitioning to proGres v4 andPRIMES from proGres v3 following completion of 2018-19 joint Government-UNHCRregistration. The DMA will primarily support the availability of proGres, RApp,BIMS and the Global Distribution Tool (GDT) to continuous registration sitesand distributions points in the camps and accessibility of proGres to theGovernment and partners in coordination with ICT and Protection units. The DMA monitorsdata-related activities conducted in the core PRIMES applications, whetherconducted by UNHCR, partners or the Government. 

The incumbent will alsosupport the building of reporting, documentation and other partner templatesand forms in PRIMES applications and the generation of population statisticsand analysis including distribution, assistance and protection information. 

The position requiresexperience and understanding of database systems, specifically in relation todata management and building reports and queries in SQL. Prior experience withUNHCR’s corporate PRIMES systems, including managing proGres v3, proGres v4,BIMS, RApp and/or the GDT would be highly desirable. Prior experience withapplication development, particularly in the context of UNHCR registration,identity or case management systems would be an asset.



Accountability (key results that will be achieved)

-  The Office has reliable and up-to-date data on persons ofconcern.

- Standard and ad-hoc reports are produced. Trends and patternsof data are analysed and interpreted.

Responsibility (process and functions undertaken toachieve results)

- Manage the use, maintenance and technical support of databasesused in the operation, including planningand overseeing data collection, input and verifications; production of standardand ad hoc reports.

-  Generate statistical reports based on the standard reportingformats and ad-hoc reports, charts and tables asrequired by the management.

- Provide training, as necessary, to UNHCR staff as well asstaff-members of implementing partners in relevantaspects of data management.

-  May be required to coordinate with the GIS officer to ensurethat data collection is compatible with GIS.

- Archive and backup database systems; ensure security ofdatabases; perform database administrator functions.

-  Assist in development of new applications/Databases needed bythe UNHCR Offices/Units in area of responsibilitiesin order to perform their tasks smoothly.

-  Ensure that the clients' databases are up-to-date byidentifying and keeping what is relevant and accurate in an accessible manner.

- May be required to support registration activities includingProGres technical support and on-site assistance.

-  May be required to support Voluntary Repatriation activitiesincluding reconciliation of VolRep data fromcountry of asylum and encashment Centers, verification of VoluntaryRepatriation Forms (VRFs) andcoordination with VolRep Centers (VRCs) on information issues.

- Perform other duties as required.

Authority (decisions made in executingresponsibilities and to achieve results)

-      Develop forms and tools for data collection and analysis.

-      Have access to relevant data and records.

Accountability and Authority

  • Training Skills.
  •  Knowledge of UNHCR programmes and activities.
  • Technical GIS knowledge.

     Competency requirements:

     Core Competencies:

-                                Accountability

-                               Communication

-                               Organizational Awareness

-                               Teamwork & Collaboration

-                               Commitment to Continuous Learning

-                               Client & Result Orientation

     Cross-Functional Competencies:

-                          Analytical Thinking

-                          Innovation and Creativity

-                          Technological Awareness




Minumum Qulification and Professional Experience Required

Essential Minimum Qualification and Professional Experience:

  • Completion of Secondary Education with certificate/training in Information Technology& Database Management.
  • Minimum 6 years of previous relevant experience.
  • Excellent knowledge of computer software and database applications.
  • Fluency in English and working knowledge of another relevant UN language or local language.

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