Job Title: Intern (Archive) Vacancy Notice: Internship Position Number VA/DA/INTERN/06/2019
Location: Dhaka Position Grade: Closing Date: 2019-09-22
Organizational Context

UNHCR has its Representation office in Dhakaand a field office in Coxs Bazar that directly deals with the emergency response.The operation focuses on providing international Protection for refugees response, supporting the state in its endeavors in favour of refugee protection, distribution of humanitarian aid and public information initiatives.

The internship will take place in the Dhaka UNHCR office.

 

The role of the intern within Admin/Finance team and Principle secretary are to provide support to the senior Admin/Financeand Principle Secretary in accomplishing the systematic archiving of official documents and also in developing electronic library management system. Inaddition the intern will assist the team in the implementation of other regular administrative task if required.


Responsibilities

The internwill perform the following tasks:

      In Line with the policy on the Management of UNHCRrecords, the intern will review the old files and prepare a list of documentsto be shared with the Senior Admin/Finance and principle Secretary.

      The intern will establish an electronic database forarchiving the identified documents for preservation.

      The intern will assist the office in establishingan electronic library management system. In doing so the intern has to do thefollowing

      Inventory of the existing library resources andavailable stock.

      Come up with a distribution list for theeducational institutions

      Identify the disburse materials.

      Attend regular staff meetings

      Any other relevant task.


Accountability and Authority

Fluency inEnglish and Bangla

Excellentcomputer skills and knowledge of MS office application

 

 

 

Minumum Qulification and Professional Experience Required

In order to be considered eligible for an internship, the followingcriteria must be fulfilled:

 

University Degree inLibrary Management, Management or any other relevant subject.

Language: Fluency inEnglish and Bangla

Experience: Any relevantwork experience

Skills: Excellentcomputer skills and knowledge of MS office application


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